Secretary General Manager - Chinese Speaking

Responsibilities :

• Schedule and Appointment Management : Proactively manage and maintain the General Manager's complex calendar, scheduling meetings and appointments efficiently to optimize time and prevent conflicts.
• Document and Information Control : Oversee the handling of sensitive documents and information. This includes preparing reports, gathering and analyzing data, and compiling materials for meetings and presentations.
• Internal & External Coordination : Act as a central point of contact, facilitating seamless communication and coordination between the General Manager and various internal departments, as well as external stakeholders.
• Decision Support : Assist the General Manager by researching information and compiling reports to provide comprehensive and foundational data for informed decision-making.
• Travel Arrangements : Manage all aspects of the General Manager's business travel, including booking flights, arranging accommodation, and preparing necessary travel documents.
• Administrative Oversight : Take charge of and follow up on general administrative tasks, such as managing office supplies, arranging meeting rooms, and independently resolving various administrative issues.
• Organizational Image : Help maintain and enhance the organization's professional image, particularly when coordinating with clients, visitors, and other important individuals.
• Confidentiality & Data Security : Responsible for the secure storage and maintenance of confidential organizational information, especially data related to the General Manager's critical decisions and projects.

Qualifications :