Senior Officer, Supply Chain Operation

Procurement and Supplier Management:

• Manage and maintain relationships with suppliers of raw materials, packaging, and finished goods, ensuring quality and compliance with standards.
• Negotiate pricing, contracts, and terms with suppliers to achieve the best value while maintaining quality and regulatory compliance.
• Ensure the timely procurement of materials to meet production and demand forecast, taking into consideration lead times and seasonal fluctuations.
• Monitor supplier performance, resolve quality or delivery issues, and conduct regular evaluations to ensure consistency and reliability.

Inventory and Stock Management:

• Maintain optimal inventory levels of raw materials, packaging, and finished products, ensuring that stock levels align with production and sales forecasts.
• Implement inventory control systems to prevent overstocking or stockouts, ensuring a smooth flow of products through the supply chain.
• Manage expiry dates for products and ensure compliance with shelf life requirements, ensuring no products are out of date.
• Collaborate with the warehouse team to ensure proper storage, handling, and distribution of goods.

Production Management

• Coordinate with the supplier to ensure materials are available when needed for manufacturing, while aligning with production schedules and demand forecasts.
• Work closely with the NPD and marketing teams to manage promotional orders, special packaging, or new product launches, ensuring efficient delivery.
• Monitor order status and track shipments to ensure timely delivery to warehouse.

Regulatory Compliance and Quality Assurance:

• Ensure that all products and materials comply with relevant regulations and safety standards (e.g., FDA, EU Cosmetics Regulation, GMP)
• Collaborate with the quality control team to maintain standards for product safety, labeling, and packaging.
• Track and manage the documentation for compliance with certifications, testing, and audits.
• Stay updated on industry trends, regulatory changes, and global supply chain issues that may impact operations.

Data Management and Reporting:

• Maintain accurate and up-to-date records of inventory, orders, shipments, and supplier communications.
• Analyze key supply chain metrics (e.g., stock turnover, supplier performance) to assess and improve efficiency.
• Prepare regular reports for the Supply Chain Manager on inventory status and procurement activities.
• Provide insights on cost-saving opportunities, product availability, and supply chain disruptions to management.

Process Optimization:

• Identify opportunities to streamline processes within the supply chain, improving lead times, reducing costs, and enhancing overall efficiency.
• Work closely with cross-functional teams (e.g., marketing, NPD, and sales) to ensure alignment and improve communication across departments.
• Implement best practices in supply chain management and drive continuous improvement initiatives in sourcing, inventory management.