Purchasing Manager

General Responsibilities :

Select and evaluate goods and services suppliers on multiple criteria (price, quality, warranties, service support,

Take into account cross-functional cooperation with other departments when negotiating purchases (ex. With respective departments for technical .

Negotiate prices and grant contract with suppliers within his scope of responsibility

Ensure that contractual terms and conditions are met during the execution of the contract

Create and maintain orders and contracts in purchasing.

Prepare all the needed material (quotations from suppliers and information about their services, evaluation of suppliers based on standardized criteria) for negotiation as requested by the superior.

Liaise with internal customer.

Organize and monitor delivery schedules.

Manage and evaluation of supplier; discover new supplier in order to optimize the cost.

Prepare and maintain accurate record and documentation on all purchases, quotations and contracts.

Keep evidence of purchasing materials and prepare material for financial department (RFQ, PO, Contract, .

Follow-up day by day the purchasing requisitions in the system.

Create and maintain data base of suppliers or vendors, of materials and services in system.

Handles claim procedure with suppliers (administration and managing the wrong or partial

Manage inventory and working capital.

Based on spare parts criticality, stock replenishment criteria, lead times and stock movement and purchase order history, decide on the best purchasing strategy (own stock, Supplier’s stock, JIT, consignment stock, contract call-off etc) in order to reach optimal inventory levels with “0” slow moving items

Contributes to process optimization in his / / her field.

Managing the purchasing in order to satisfy the (internal) customer by achieving the customer’s request in terms of quality, on time delivery and quantity.

Storage & Preservation

Ensure proper storage, labeling, and preservation of materials.

Implement FIFO / FEFO (First-In-First-Out / First-Expired-First-Out) systems for material issue.

Maintain safe and organized storage practices as per company and statutory guidelines.

Manage timely issuance of materials to production and other departments.

Maintain proper documentation for all issues and returns.

Prevent unauthorized material withdrawal.

Conduct periodic stock audits (daily, monthly, yearly) and reconcile variances.

Prepare and submit stock reports (consumption, aging, variance) to management.

Ensure compliance with audit and internal control requirements.

Maintain accurate records of stock levels, receipts, and issues.

Ensure minimum and maximum stock levels are maintained to avoid shortages or overstocking.

Regularly review slow-moving, obsolete, or excess inventory and propose corrective actions.